---
title: "Procurement: every supplier, invoice and bid checked"
description: "Duale AI checks every supplier renewal, invoice, and bid against your rules, returning one decision file with each gap and its source."
lang: en
lastUpdated: 2026-10-23
url: https://duale.ai/en/use-cases/procurement
---

<Hero
  eyebrow="Procurement"
  title={
<>
  AI agents for procurement, <AccentText>every supplier, invoice and bid checked against your rules.</AccentText>
</>
}
  subtitle="Hand Duale AI a renewal wave, a week of supplier invoices or the bids on your next contract. Your team gets back one file to decide from, each gap with its source. One Task splits the work into focused branches and runs in the background."
  primaryCta={{ label: "Plan your first use case with us", dialog: "contact" }}
  secondaryCta={{ label: "See pricing", href: "https://duale.ai/en/product/pricing.md" }}
/>

<Section title="Supplier due diligence, every renewal checked before your panel" subtitle="Each supplier measured against your policy and its recent public news.">
  **You hand over:** "Review every carrier up for renewal this quarter against our supplier policy, for the supplier panel
  on November 19."

  **How the Task splits it:** one branch per supplier, and inside it one branch per check in your supplier policy. Each
  check compares the documents the supplier sent with the policy in your [Library](https://duale.ai/en/product/libraries.md). Web research
  in [Tools](https://duale.ai/en/product/tools.md) finds recent public news on the supplier.

  **You get back:** one review file per supplier, each check marked passed, missing or to clarify, with its source. The
  panel gets a summary of the suppliers that need action.

  **Illustrative example: the review file for Kestrel Haulage, a fictional road freight carrier.**

  | Item                   | Finding                                                                                             | Status     | Source                                                                 |
  | ---------------------- | --------------------------------------------------------------------------------------------------- | ---------- | ---------------------------------------------------------------------- |
  | Quality certificate    | ISO 9001 certificate valid until March 2027, as your policy requires                                | Passed     | Kestrel quality certificate, page 1                                    |
  | Insurance certificate  | Liability cover of €2 million; your policy requires €5 million for carriers                         | To clarify | Kestrel insurance certificate, page 2; your supplier policy, section 4 |
  | Latest annual accounts | The documents received stop at the 2024 accounts; your policy requires the last full financial year | Missing    | Documents received from Kestrel                                        |
  | Recent public news     | A trade press article reports the closure of one of its depots                                      | To clarify | Trade press article dated September 29, 2026                           |

  **Your team decides:** approve, request documents or replace. For Kestrel, it asks for the 2025 accounts and higher
  liability cover, and checks what the depot closure means for your routes.
</Section>

<Section title="Supplier invoice matching, every invoice checked before the payment run" subtitle="Matched invoices come back ready for your ERP, and your team starts from the exceptions.">
  **You hand over:** "Check this week's supplier invoices against their orders and delivery notes, and prepare the matched
  ones for the ERP before Friday's payment run."

  **How the Task splits it:** one branch per invoice. It first extracts the fields your ERP needs, whatever the
  supplier's layout. [Model routing](https://duale.ai/en/product/model-routing.md) picks a model that fits the document. The branch then
  matches the invoice with its order and delivery note, which your own code reads from your ERP.

  **You get back:** one record per matched invoice, ready for your ERP, and a list of exceptions for your team.

  **Illustrative example: this week's supplier invoices.**

  | Supplier             | Invoice      | Amount excl. VAT | Order    | Result                                                      |
  | -------------------- | ------------ | ---------------- | -------- | ----------------------------------------------------------- |
  | Aspen Packaging      | AP-2026-0412 | €4,180.00        | PO-88213 | Matches the order and the delivery note; ready for your ERP |
  | Brisk Freight        | 77-10931     | €1,265.50        | PO-88207 | Matches the order and the delivery note; ready for your ERP |
  | Cobalt Tooling       | INV-5530     | €9,742.00        | —        | Exception: the invoice carries no order number              |
  | Dune Office Supplies | 2026/1187    | €612.30          | PO-88231 | Exception: order PO-88231 says €570.00 excl. VAT            |

  **Your team decides:** each exception. Your own code writes the matched records into your ERP.
</Section>

<Section title="Supplier bid comparison, every bid on the same three-year cost basis" subtitle="One comparison table, with each gap quoted from the bid and the points to clarify.">
  **You hand over:** "Compare the bids for cleaning our three warehouses against our specification and award criteria, for
  Tuesday's sourcing committee."

  **How the Task splits it:** one branch per bid reads it against your specification and award criteria, kept in a
  Library. Code execution in Tools calculates every bid's three-year cost the same way, from its price schedule. The
  branches converge into one comparison table.

  **You get back:** one row per bidder, with the requirements met, each gap quoted from the bid, the calculated three-year
  cost and the points to clarify.

  **Illustrative example: the bids from three fictional cleaning companies.**

  | Bidder                   | Requirements | Gap (quoted from the bid)                                                                                             | Three-year cost (calculated)      | To clarify             |
  | ------------------------ | ------------ | --------------------------------------------------------------------------------------------------------------------- | --------------------------------- | ---------------------- |
  | Linnet Cleaning          | All met      | —                                                                                                                     | €418,200                          | —                      |
  | Plover Facility Services | One gap      | "Weekend service on request, at the hourly rate in Annex B." Your specification includes weekend service in the price | €396,500, without weekend service | The weekend price      |
  | Siskin Services          | One gap      | "Prices are revised each January in line with our costs." Your award criteria require indexation to a published index | €402,900 at year-one prices       | The indexation formula |

  **Your team decides:** the shortlist, the questions for each bidder and the award.
</Section>

<Section title="The capabilities behind each supplier file" subtitle="Each one is set up once on the Platform and serves your other use cases too.">
  <CardGrid columns={2}>
    <Card title="Libraries" icon="reader" href="https://duale.ai/en/product/libraries.md">
      Every finding quotes the passage and page it rests on. Your supplier policy, specifications and award criteria
      stay in Libraries, beside each supplier's documents and bids.
    </Card>

    <Card title="Tools" icon="code" href="https://duale.ai/en/product/tools.md">
      Web research brings back recent public news with its dated source. Code execution calculates every cost the same
      way. Your own code reads and updates your ERP.
    </Card>

    <Card title="Model routing" icon="mixer-horizontal" href="https://duale.ai/en/product/model-routing.md">
      Each supplier document goes to a model that fits it, chosen from the models your company enabled.
    </Card>

    <Card title="Usage analytics" icon="bar-chart" href="https://duale.ai/en/product/usage-analytics.md">
      Open any Task in the Dashboard Task view and follow each branch, with the models and Tools it used and its model
      cost.
    </Card>
  </CardGrid>

  [See all use cases](https://duale.ai/en/use-cases.md).
</Section>

<Section title="Before you hand over the first supplier file" subtitle="The facts your security and finance colleagues check.">
  <CardGrid columns={3}>
    <Card title="One fixed price per Task" icon="check">
      A standard Task costs €0.10 and a fast Task €0.20, excluding VAT, whatever the number of branches or the duration.
      [See pricing](https://duale.ai/en/product/pricing.md)
    </Card>

    <Card title="Your providers, your contracts" icon="layers">
      Your model providers bill you directly for inference.
    </Card>

    <Card title="Your choice of hosting" icon="globe">
      Use the managed service, hosted in the European Union, or run the Platform in your own infrastructure.
    </Card>

    <Card title="Encrypted storage" icon="lock-closed">
      All stored data is encrypted, from Library files to database backups.
    </Card>

    <Card title="Unlimited agents" icon="person">
      Add agents as your teams and use cases grow.
    </Card>

    <Card title="Your content remains yours" icon="file-text">
      Duale AI does not reuse your content to train a model. [See subprocessors](https://duale.ai/en/legal/subprocessors.md)
    </Card>
  </CardGrid>
</Section>

## Questions from procurement teams

### Can supplier reviews include checks from data providers we already use

Yes. A provider such as your credit-rating or sanctions-screening service adds one more line to each review file,
with its status and source. [See how Tools connect your systems](https://duale.ai/en/product/tools.md).

### Do IT suppliers face checks that carriers do not

Yes. Every review applies the rules your supplier policy sets for each kind of supplier, such as an
information-security certification for IT suppliers. [See how Libraries work](https://duale.ai/en/product/libraries.md).

### Can we upload files from a supplier we have not vetted yet

Yes, just as you received them. Duale AI checks every file for malware before any agent can read it. [See how
Libraries check each file](https://duale.ai/en/product/libraries.md), or [read which checks run before a document is
readable](https://duale.ai/en/docs/libraries/security.md#what-duale-ai-checks-before-a-document-is-readable).

### Is the missing document checked once the supplier sends it

Yes. The review file comes back with that item checked against your policy, such as the 2025 accounts Kestrel still
owes you. [See how Libraries keep your documents](https://duale.ai/en/product/libraries.md).

### Can we limit who sees the competing bids

Yes. The bids stay in a Library that only your sourcing team and its agents can read. [See how Identity and access
separates teams](https://duale.ai/en/product/identity-and-access.md).

<Cta
  title="Go into your next supplier decision with the gaps already named and sourced."
  primaryCta={{ label: "Plan your first use case with us", dialog: "contact" }}
  secondaryCta={{
label: "See the due diligence Task",
href: "https://duale.ai/en/use-cases/finance/due-diligence.md",
}}
/>

## Related content

- [Legal teams: every point quoted, ready for decision](https://duale.ai/en/use-cases/legal.md)
- [Sales: bids and briefs sourced before the deadline](https://duale.ai/en/use-cases/sales.md)
- [Customer service: calls reviewed, trends traced to accounts](https://duale.ai/en/use-cases/customer-service.md)
- [AI due diligence from press and data room to one memo](https://duale.ai/en/use-cases/finance/due-diligence.md)
- [AI that takes on real work, with and for your people](https://duale.ai/index.md)
- [Finance: every memo and report sourced before its meeting](https://duale.ai/en/use-cases/finance.md)

---

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